Use demo events to get to know the platform and onboard your exhibitors

Written By Luisa Pfleiderer (Super Administrator)

Updated at June 15th, 2022

What is a demo event?

A demo event is a free event that you can set up on your event portal to get to know the event platform better (1) and to onboard your exhibitors (2). 

1. Get to know the event platform

With the help of a demo event, you can try out different features and setups. You can log in as a participant and recruiter to experience how your customers are experiencing the event. 

By using a demo event you will get a better understanding of your portal which will enable you to provide a better service to your stakeholders and make the most of your event!

2. Onboard your exhibitors

With the help of a demo event, you can organise one or several onboarding sessions with your exhibitors

From our experience, such a session is highly appreciated by the companies as they get to know the platform and know what they have to do to prepare for the event as well as on the event day. 
You can profit from offering your clients a better service and we can promise you, that such an onboarding session will also have a positive impact on the amount of questions you will receive.
We recommend planning the onboarding session around 2 weeks before you open up the event lobby. In that way, the exhibitors will have enough time to set up their stall but will remember how to interact on the event day.

The structure of your onboarding meeting can be similar to the onboarding meeting you joined with us. It could for example look like this:

1. Welcome your exhibitors 
Share general information about the event (e.g. date of the event, when you open the event lobby, who the recruiters can meet)

2. Walk them through the recruiter side 
We recommend starting with showing them how to make an account/sign in and register for the event.
Afterward, you can walk them through the different tabs of the recruiter side one by one. Show them to get ready for the event and how to interact.

3. Walk them through the participant side (optional) 
By doing so, the companies can get a better impression of virtual/hybrid events in general. The admin side is of course not relevant.

4. Q&A
Leave some time at the end of the meeting to answer questions.

Important: Remember that the event should be live during the time of the meeting. In that way, you can demonstrate all the different functionalities (e.g. also the chat) and demonstrate how it will look like on the event day.

Too lazy to run a session? No worries, we got you!

If you do not want to onboard your exhibitors on your own, you can add that service to your package. In that way, we will run that session for you. Please reach out to your contact person at Graduateland or contact us here to receive more information and get a price quote.

How to set up a demo event

To set up a demo event you can just create a new event in the uni admin as described in this article

When creating the event, we recommend adding the information (do not register) to the event name. In that way, the participants, as well as the recruiters, are aware that it is not a proper event. 

Please be aware that certain functionalities can only be tested/shown when the event is live

We recommend only setting the event online if you are working with it and keeping it offline otherwise. When it is offline, it is not showing on the participant and company sides. You can regulate that in the event overview of your demo event.